What I appreciate most is its advanced functionality, like real-time tracking, which makes it easy to monitor vehicle locations and driver activities in real-time. This integration makes it easy to send invoices to your customers, process payments to drivers, and track customer details and interactions. As with the rest of Paylocity’s ecosystem, a standout aspect is its mobile-friendly design. Within the trucking use case, this allows drivers to access their payroll details wherever they may roam. The ability to log hours, submit expenses, and receive pay alerts directly from the app helps simplify payroll management for both drivers and administrators. Real-time tracking features provide up-to-the-minute data on the location and status of your shipments.

Trucking-specific systems (like TMSes) usually scored high for trucking-related features but low for essential HR and payroll functionalities. Similarly, payroll software providers offer solid pay processing and HR solutions but limited trucking features. All the trucking payroll software on our list can handle driver payments, direct deposits, and manual check payouts. With all of your customer and contract data in a TMS, using QuickBooks to manage invoicing is a cumbersome quickbooks trucking process. If you can’t integrate the two platforms, manual data entry becomes a larger part of accounts receivable operations. Errors and rebills increase, and accounting departments struggle to keep track of invoices.

We understand not all trucking companies are the same size or have the same needs. We’ll walk through a lot of these in this article so you will have a better idea if it makes sense to use QuickBooks for your trucking business. Then you can decide if you want to use QuickBooks, or if something made specific for trucking makes more sense. With the integration between Track-POD and QuickBooks Online, you can upload PDF copies of your PODs to your QuickBooks invoices. This way, you can provide your customers a proof of successful delivery against the invoice—helping you avoid disputes and billing discrepancies.

drayOS: Best for Drayage Operation Management

Manage your business — and your finances — in less time, and focus on growing your fleet. QuickBooks Enterprise has some premium features, but to accept payments or access records in the cloud, you have to pay for two add-ons. QuickBooks lacks an automated feature for International Fuel Tax Association (IFTA) reporting, so you’d need to manually tally miles driven in each state.

About Shoeboxed!

Trucking companies either use the cash-based or accrual-based system and hire a bookkeeper to manage their finances or use trucking management software to track expenses. Trucking accounting software is the most affordable option for small trucking businesses. Truckbase is a comprehensive trucking dispatch software designed specifically for over-the-road (OTR) carriers.

Switching TMS Doesn’t Have to Be a Nightmare

By providing direct deposit payments, businesses can ensure their drivers and employees are paid on time even when they are on the road. To find the top trucking payroll software, we looked at 18 options—from general payroll solutions to transportation management systems (TMS) that include payroll. Trucking accounting software has unique features, such as the ability to dispatch drivers and track load status. Meanwhile, general purpose bookkeeping software lets you perform common accounting tasks, such as invoicing, billing, and expense tracking, but it often lacks specialized trucking features. The best trucking accounting software should be able to manage and track dispatches, orders, fuel and mileage, driver settlements, and IFTA reporting. As expressed before, it’s also only suitable if you’re willing to use it in tandem with a payroll tool of your choice, which we hear is an excellent combo for large trucking companies.

  • After a demo, a trucking industry software company should be able to provide you with a clear quote relatively quickly.
  • All of these features are directly tied to our management of the company’s P&L and Balance Sheet.
  • In other words, while Paylocity is not a company 100% specialized in software for the trucking industry, they have adapted some parts of their multi-sector tool to serve companies.
  • Shippers usually want to see billable stop details, like pickup weight and drop weight.
  • The best trucking payroll software, tested by in-house HR tech experts at SSR.

Why we picked Axis TMS

It ensures that invoices are generated accurately and sent promptly, improving cash flow. Automated invoicing also frees up time for your team to focus on other critical tasks, enhancing overall productivity. Software that can calculate taxes and offer two-day direct deposits and other payroll tools, such as automatic pay runs and year-end tax report preparation and delivery, are rated favorably. The provider also offers special plans for trucking lease operators and brokers. While you can opt to pay on a month-to-month basis, you get discounted rates if you sign up for an annual billed plan (but the fees are paid upfront, in a lump sum).

  • To keep track of your trucking business, you should implement a comprehensive transportation management system (TMS) that covers all aspects of your operations.
  • From here, syncing the data to QuickBooks (Online or Desktop) is easy, and you can close your books with a single click.
  • Solutions like Truckbase integrate with QuickBooks without compromising on flexibility, ensuring your systems are as versatile as your business demands.
  • Additionally, some might be interested in scaled-down options, such as integrations for last-mile delivery or drayage operations.

With QuickBooks integration, you’ll always have a clear picture of your cash flow, helping you make smarter business decisions. ‍Toro TMS is a trucking management solution tailored to the specific needs of family-owned bulk haulers. For small trucking businesses, QuickBooks with a trucking-specific set-up tends to work best.

For a monthly fee of $40 plus $6 per person, it can calculate employee and contractor pay, handle off-cycle pay runs for fuel bonuses, and file federal, state, and local taxes for you. By using QuickBooks, you can save time and reduce the stress of managing your trucking company’s finances. You’ll have a clear picture of your income and expenses, and you’ll be able to generate reports and track your mileage easily. With QuickBooks, you can focus on growing your business instead of worrying about your finances. Trucking companies needing to track income and expenses and manage trucking operations on one platform should use trucking accounting software. While Tailwind TMS isn’t a complete bookkeeping solution, it’s good for handling invoicing and bill payments—two critical needs of any trucking company.

We’ve even see accountants like it so much they switched all their trucking clients over to it. Most accountants prefer you use their favorite accounting tool, and a lot of times that’s QuickBooks. But we’ve found time and time again that between the Profit & Loss Report and detailed Expense Reports provided in Rigbooks, your accountant will get everything they need. You can also monitor individual trucks at a glance to replace them when it’s time instead of waiting too long and suffering unneeded and major repair bills.

It also provides real-time tracking for operational visibility, and invoicing tools that ensure timely payments. Features include project management tools that let you assign tasks, set deadlines, and collaborate with team members. It also offers client portals where customers can view invoices, make payments, and communicate with your team. I’ve reviewed and evaluated the most popular trucking accounting software, shortlisting the best ones to improve financial management and enhance operational efficiency.

Trucking companies also use QuickBooks’ accounting and payroll software together to simplify bookkeeping and manage business finances all in one place. No matter if you’re at your desk or on the road, QuickBooks keeps your trucking financials, insights, and data organized and accessible. To give you an example, a standout feature of Truckbase is its AI-powered load importer, which significantly reduces manual data entry, a common pain point for many trucking companies. Additionally, the platform’s real-time ELD integrations offer live truck tracking, enhancing visibility and reducing the need for check calls. This is particularly useful for companies managing medium to large fleets where real-time data is crucial for operational efficiency. While some of these solutions are geared specifically toward trucking companies, others are general payroll providers whose solutions adapt to the needs of any trucking business.

Quickbooks is one of the highly-trusted names in financial tracking, payroll, expense reports, and even time and attendance software for small businesses. Gusto’s powerful payroll software makes it easy to pay contractors, including contract drivers, whether they operate within the U.S. or globally. While it can accommodate businesses of any size, it is particularly well-suited for small to medium-sized companies. Running payroll in the trucking industry can be different than in most other fields. Since drivers can sometimes be compensated by the mile or load instead of getting a weekly or monthly paycheck, having the right payroll software can be key to saving time and headaches for HR. The payroll feature of QuickBooks is a boon for trucking companies with numerous drivers and staff.

Smaller trucking companies that are still growing can use QuickBooks to meet the basic bookkeeping requirements, and use Excel for anything else. In this case, you already know what’s missing from QuickBooks, and you’re okay with it. As a financial controller, I understand the difference a reliable accounting software can make. After years in the industry, I know exactly what features are worth your time—and which ones only sound good on paper.

However, trucking software that integrates with QuickBooks accounting can make everyone happy. Book loads, dispatch, and produce pay settlements in trucking software, and pass the data over to QuickBooks for the accounting. Keeping your fuel and mileage data under the same roof as your accounting software is far more efficient than managing everything in two or more places. Trucking software will be able to produce an IFTA report for you using your fuel and mileage data. Integrating operational data with your accounting software provides a comprehensive view of your fleet’s performance.